.XO
THE XOLLECTIVE ORGANIZATION
FROM XONCEPT. TO ACTUALITY.
PRIVATE. PERSONAL. PROFESSIONAL.

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XODEX.XO | THE XOLLECTIVE ORGANIZATION TERMS OF MEDIA RELEASE

EFFECTIVE DATE
2026.3.6.

CONTACT INFORMATION
SUPPORT@THEXOLLECTIVE.ORG
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PURPOSE

THE PURPOSE OF THESE TERMS OF MEDIA RELEASE IS TO ESTABLISH THE STANDARDS, PERMISSIONS, LIMITATIONS, AND EXPECTATIONS GOVERNING THE CAPTURE, USE, PUBLICATION, DOCUMENTATION, AND RELEASE OF PHOTOGRAPHS, VIDEO, AUDIO, LIKENESS, VOICE, AND RELATED MEDIA ASSOCIATED WITH THE XOLLECTIVE ORGANIZATION.

THESE TERMS OF MEDIA RELEASE MAY APPLY TO PARTICIPANTS, CLIENTS, CUSTOMERS, COLLABORATORS, CONTRIBUTORS, CONTRACTORS, VENDORS, PARTNERS, EVENT ATTENDEES, PROGRAM PARTICIPANTS, WEBSITE USERS, AND OTHER INDIVIDUALS WHOSE IMAGE, LIKENESS, VOICE, PERFORMANCE, PRESENCE, OR PARTICIPATION MAY BE DOCUMENTED IN CONNECTION WITH THE XOLLECTIVE ORGANIZATION.

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1.1 MEDIA RELEASE COMMITMENT

THE XOLLECTIVE ORGANIZATION VALUES RESPONSIBLE DOCUMENTATION, RESPECTFUL MEDIA PRACTICES, AND THE ETHICAL USE OF PHOTOGRAPHY, VIDEO, AUDIO, AND RELATED MATERIALS IN CONNECTION WITH ITS PROGRAMS, EVENTS, SERVICES, COLLABORATIONS, PRODUCTS, PUBLICATIONS, AND ORGANIZATIONAL ACTIVITIES.

1.2 SCOPE OF APPLICATION

THESE TERMS OF MEDIA RELEASE APPLY WHERE THE XOLLECTIVE ORGANIZATION CAPTURES, RECEIVES, RECORDS, COMMISSIONS, ARCHIVES, USES, PUBLISHES, DISPLAYS, DISTRIBUTES, OR OTHERWISE UTILIZES MEDIA IN CONNECTION WITH ORGANIZATIONAL RELATIONSHIPS, CONSULTATIONS, COLLABORATIONS, SERVICES, PRODUCTS, PROGRAMS, WEBSITES, EVENTS, COMMUNICATIONS, OR PUBLICATIONS.

1.3 RELATIONSHIP TO OTHER POLICIES

THESE TERMS OF MEDIA RELEASE OPERATE IN CONJUNCTION WITH AGREEMENTX, THE TERMS OF PRIVACY, THE TERMS OF SERVICE, THE TERMS OF CYBER-SAFETY, THE TERMS OF ACCESSIBILITY, THE TERMS OF DISCLOSURE, THE XODE OF XONDUCT, AND ANY OTHER APPLICABLE ORGANIZATIONAL AGREEMENTS OR STANDARDS.

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2.1 COVERED MATERIALS

FOR PURPOSES OF THESE TERMS OF MEDIA RELEASE, COVERED MEDIA MAY INCLUDE, BUT IS NOT LIMITED TO:

2.2 ORGANIZATIONAL DOCUMENTATION

MEDIA MAY BE CREATED DIRECTLY BY THE XOLLECTIVE ORGANIZATION, BY AUTHORIZED REPRESENTATIVES, BY CONTRACTORS, OR BY OTHER AUTHORIZED PERSONS ACTING ON BEHALF OF THE ORGANIZATION.

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3.1 AUTHORIZED USE

WHERE APPLICABLE, THE PARTICIPANT GRANTS THE XOLLECTIVE ORGANIZATION PERMISSION TO CAPTURE, USE, REPRODUCE, PUBLISH, DISPLAY, DISTRIBUTE, ARCHIVE, EDIT, ADAPT, TRANSMIT, OR OTHERWISE UTILIZE COVERED MEDIA IN CONNECTION WITH AUTHORIZED ORGANIZATIONAL PURPOSES.

3.2 PURPOSE OF USE

AUTHORIZED ORGANIZATIONAL PURPOSES MAY INCLUDE, BUT ARE NOT LIMITED TO:

3.3 MEDIA FORMATS

AUTHORIZED USE MAY APPLY ACROSS PRINT, DIGITAL, AUDIO, VIDEO, WEB-BASED, SOCIAL, BROADCAST, LIVESTREAM, ARCHIVAL, AND FUTURE MEDIA FORMATS REASONABLY CONNECTED TO ORGANIZATIONAL USE.

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4.1 CONSENT IN CONTEXT

THE XOLLECTIVE ORGANIZATION SEEKS TO USE RESPECTFUL MEDIA PRACTICES AND MAY REQUEST SEPARATE AFFIRMATION, ACKNOWLEDGMENT, OR SIGNATURE IN CONNECTION WITH CERTAIN EVENTS, CONSULTATIONS, COLLABORATIONS, RELEASES, RECORDINGS, OR PARTICIPATION SETTINGS.

4.2 RESPECT FOR PARTICIPANT PREFERENCE

WHERE APPROPRIATE, AND SUBJECT TO EVENT, VENUE, SAFETY, PRODUCTION, OR DOCUMENTATION REQUIREMENTS, THE ORGANIZATION MAY MAKE REASONABLE EFFORTS TO RESPECT KNOWN PARTICIPANT PREFERENCES RELATED TO MEDIA CAPTURE OR PUBLICATION.

4.3 PUBLIC AND GROUP ENVIRONMENTS

PARTICIPANTS ACKNOWLEDGE THAT ATTENDANCE AT ORGANIZATIONAL EVENTS, PROGRAMS, RECORDINGS, ACTIVATIONS, OR PUBLIC-FACING ACTIVITIES MAY INVOLVE INCIDENTAL CAPTURE WITHIN BROADER GROUP, ENVIRONMENTAL, OR DOCUMENTARY MEDIA.

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5.1 EDITING RIGHTS

WHERE PERMISSION APPLIES, THE XOLLECTIVE ORGANIZATION MAY EDIT, CROP, ADAPT, COMBINE, EXCERPT, CAPTION, REFORMAT, OR OTHERWISE MODIFY COVERED MEDIA FOR AUTHORIZED ORGANIZATIONAL PURPOSES.

5.2 NO APPROVAL REQUIREMENT

UNLESS OTHERWISE STATED IN A SEPARATE WRITTEN AGREEMENT, PARTICIPANTS WAIVE ANY RIGHT TO INSPECT, PRE-APPROVE, OR REVIEW FINAL PUBLISHED VERSIONS OF MEDIA MATERIALS BEFORE AUTHORIZED USE.

5.3 CONTEXTUAL USE

THE ORGANIZATION WILL SEEK TO USE MEDIA IN A MANNER REASONABLY CONSISTENT WITH ITS MISSION, PROGRAMS, COMMUNICATIONS, AND ORGANIZATIONAL PRESENTATION.

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6.1 NO COMPENSATION BY DEFAULT

UNLESS OTHERWISE EXPRESSLY AGREED IN WRITING, PARTICIPANTS ARE NOT ENTITLED TO COMPENSATION, ROYALTIES, USAGE FEES, OR OTHER PAYMENT SOLELY BY REASON OF ORGANIZATIONAL MEDIA USE COVERED BY THESE TERMS OF MEDIA RELEASE.

6.2 SEPARATE AGREEMENTS

COMPENSATION FOR MEDIA CREATION, PERFORMANCE, PRODUCTION, OR COMMISSIONED WORK MAY BE GOVERNED SEPARATELY BY WRITTEN SERVICE, COLLABORATION, LICENSING, OR PRODUCTION AGREEMENTS WHERE APPLICABLE.

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7.1 ORGANIZATIONAL MEDIA USE RIGHTS

WHERE PERMISSION IS GRANTED, THE XOLLECTIVE ORGANIZATION MAY RETAIN THE RIGHTS REASONABLY NECESSARY TO USE COVERED MEDIA FOR AUTHORIZED ORGANIZATIONAL PURPOSES.

7.2 UNDERLYING OWNERSHIP QUESTIONS

THESE TERMS OF MEDIA RELEASE DO NOT AUTOMATICALLY DETERMINE ALL COPYRIGHT, AUTHORSHIP, LICENSING, OR UNDERLYING OWNERSHIP ISSUES FOR INDEPENDENTLY CREATED MEDIA, COMMISSIONED MEDIA, OR SEPARATELY CONTRACTED PRODUCTIONS. SUCH MATTERS MAY BE GOVERNED BY SEPARATE WRITTEN AGREEMENTS.

7.3 NO TRANSFER OF UNRELATED RIGHTS

THESE TERMS OF MEDIA RELEASE DO NOT TRANSFER UNRELATED INTELLECTUAL PROPERTY, TRADEMARK, OR OWNERSHIP RIGHTS BEYOND THE SPECIFIC PERMISSIONS GRANTED FOR COVERED MEDIA USE.

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8.1 RELEASE OF CLAIMS

TO THE FULLEST EXTENT PERMITTED BY LAW, WHERE PERMISSION IS GRANTED AND MEDIA IS USED IN AN AUTHORIZED MANNER, THE PARTICIPANT RELEASES THE XOLLECTIVE ORGANIZATION AND ITS AUTHORIZED REPRESENTATIVES FROM CLAIMS ARISING SOLELY FROM THE AUTHORIZED USE, PUBLICATION, DISPLAY, OR DISTRIBUTION OF COVERED MEDIA.

8.2 INCLUDED CLAIM CATEGORIES

THIS MAY INCLUDE CLAIMS RELATED TO LIKENESS, PUBLICITY, PRIVACY, PUBLICATION, OR APPROVED MEDIA USE, EXCEPT WHERE PROHIBITED BY LAW OR WHERE SEPARATE AGREEMENTS EXPRESSLY PROVIDE OTHERWISE.

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9.1 PARENT OR GUARDIAN AUTHORIZATION

WHERE A PARTICIPANT IS UNDER THE AGE OF EIGHTEEN (18) OR OTHERWISE LEGALLY DEPENDENT, A PARENT OR LEGAL GUARDIAN MAY BE REQUIRED TO AUTHORIZE THE APPLICABLE MEDIA RELEASE OR PARTICIPATION PERMISSION.

9.2 ADDITIONAL SAFEGUARDS

THE XOLLECTIVE ORGANIZATION MAY REQUIRE ADDITIONAL VERIFICATION, APPROVAL, OR SIGNATURE PROCEDURES WHERE MINORS OR DEPENDENT PARTICIPANTS ARE INVOLVED.

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10.1 PRIOR USE

WHERE MEDIA HAS ALREADY BEEN LAWFULLY CAPTURED, PRODUCED, DISTRIBUTED, OR PUBLISHED PURSUANT TO AN APPLICABLE PERMISSION, ACKNOWLEDGMENT, OR RELEASE, REVOCATION MAY NOT APPLY RETROACTIVELY TO PRIOR AUTHORIZED USES.

10.2 FUTURE REQUESTS

REQUESTS CONCERNING FUTURE USE, RESTRICTIONS, OR REMOVAL MAY BE REVIEWED IN GOOD FAITH, BUT THE XOLLECTIVE ORGANIZATION IS NOT OBLIGATED TO REMOVE OR RETRACT MEDIA ALREADY LAWFULLY PUBLISHED, DISTRIBUTED, ARCHIVED, OR INCORPORATED INTO ORGANIZATIONAL MATERIALS, EXCEPT WHERE REQUIRED BY LAW OR AGREED IN WRITING.

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11.1 STORAGE AND HANDLING

MEDIA FILES, RECORDINGS, AND RELATED MATERIALS MAY BE STORED, PROCESSED, ARCHIVED, SHARED, OR TRANSMITTED THROUGH ORGANIZATIONAL OR AUTHORIZED THIRD-PARTY SYSTEMS IN CONNECTION WITH APPROVED USE.

11.2 RELATIONSHIP TO PRIVACY AND CYBER-SAFETY

HANDLING OF MEDIA-RELATED INFORMATION MAY ALSO BE SUBJECT TO THE TERMS OF PRIVACY AND THE TERMS OF CYBER-SAFETY WHERE APPLICABLE.

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THE XOLLECTIVE ORGANIZATION MAY REVISE OR UPDATE THESE TERMS OF MEDIA RELEASE FROM TIME TO TIME. UPDATED VERSIONS MAY BE POSTED ON ORGANIZATIONAL WEBSITES, PLATFORMS, FORMS, OR RELATED MATERIALS WITH AN UPDATED EFFECTIVE DATE.

CONTINUED PARTICIPATION IN APPLICABLE EVENTS, PROGRAMS, RECORDINGS, OR MEDIA-RELATED PROCESSES AFTER SUCH UPDATES ARE POSTED MAY CONSTITUTE ACKNOWLEDGMENT AND ACCEPTANCE OF THE REVISED TERMS OF MEDIA RELEASE.

WHERE MATERIAL CHANGES DIRECTLY AFFECT ACTIVE PARTICIPANTS, CLIENTS, COLLABORATORS, CUSTOMERS, OR PROGRAM PARTICIPANTS, THE ORGANIZATION MAY ALSO PROVIDE ADDITIONAL NOTICE THROUGH REASONABLE COMMUNICATION CHANNELS.

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THESE TERMS OF MEDIA RELEASE SHALL BE GOVERNED BY THE LAWS OF THE STATE OF GEORGIA.

ANY DISPUTE ARISING FROM OR RELATED TO THESE TERMS OF MEDIA RELEASE SHALL FIRST BE ADDRESSED THROUGH GOOD-FAITH DISCUSSION BETWEEN THE PARTIES. IF RESOLUTION CANNOT BE REACHED, DISPUTES SHALL BE RESOLVED UNDER THE GOVERNING LAWS OF THE STATE OF GEORGIA, WITH JURISDICTION IN FULTON COUNTY, GEORGIA.

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BY PARTICIPATING IN EVENTS, PROGRAMS, RECORDINGS, COLLABORATIONS, CONSULTATIONS, SERVICES, OR OTHER ACTIVITIES CONNECTED WITH THE XOLLECTIVE ORGANIZATION WHERE MEDIA MAY BE CAPTURED, USED, OR PUBLISHED, THE PARTICIPANT ACKNOWLEDGES THAT THEY HAVE READ, UNDERSTOOD, AND AGREED TO THESE TERMS OF MEDIA RELEASE.

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